Bristol University Press, its imprint Policy Press and the University of Bristol (owner of the Presses) take your privacy seriously and are fully committed to handling the information you provide to us securely and responsibly. This policy sets out how and why we collect data from you and how we process it.

By submitting your personal information, you are consenting to Bristol University Press, Policy Press and the University holding and using it in accordance with this policy. It is subject to change and any changes to our privacy policy in the future will be notified on this page.

Data transfers between the UK and the EU are able to continue without further measures being put in place.

Contents

1. Information that we collect from you and your use of this site;
2. How we use your information
3. Cookie policy
4. How we handle the data submitted by you 
5. Links to external websites
6. Children
7. How to contact us

1. Information that we collect from you and your use of this site

When you provide data to Bristol University Press and its imprint Policy Press, you may be asked to provide certain information about yourself, including your name and contact details. There will be areas of our sites that will require you to provide certain information before you are able to use or access them.

1.1 Information you give us

We receive and save any information you provide. Examples include when you register, place an order, pay, join our mailing lists, order an inspection copy, submit a book proposal or journal article or communicate with us for any other reason. This information may include your contact details including home and/or work address and telephone number, your institution and details of courses you teach on, your email address and your mailing preferences. If you provide credit card details, we do not save these on our servers: see Section 3 for more information about this.

You can choose not to provide information, although it may be needed to use some services.

1.2 Automatic Information

We receive and save certain types of information whenever you interact with us. On our websites, we collect general web statistics such as the IP address used to connect your computer to the Internet; computer and connection information such as browser name, type, version and platform, date and time of your visit; pages viewed.

When you visit our websites your computer is issued with a small file (a cookie). A cookie is a piece of information sent via your Internet browser and saved on your local hard drive. Currently we only issue session cookies, which are deleted when the browser window is closed. Cookies allow you to use the shopping basket facility and log into the member area. If you would like to know more about cookies, please visit the BBC guide.

2. How we use your information

Bristol University Press and its imprint Policy Press use your information for administration, the publishing of books and journals, marketing, customer services, order fulfilment and profiling your purchasing preferences. We also share it with trusted third-party publishing partners, banking partners, distributors and agents.

2.1 Marketing

According to your mailing preferences, we may use your details to send you catalogues, flyers, emarketing and product information, where you have consented to our doing so. The information we collect will also help us provide you with more relevant products, services and information by email where you have opted in to receiving further information from us. You can sign up and amend your preferences here.

In any such communication with you we will always give you the opportunity to opt out should you wish to. Please email pp-marketing@bristol.ac.uk to do so.

3. Cookie policy

We receive and save certain types of information whenever you interact with us. We collect general web statistics such as the IP address used to connect your computer to the Internet; computer and connection information such as browser name, type, version and platform, date and time of your visit; pages viewed.

When you visit the site your computer is issued with a small file (a cookie). A cookie is a piece of information sent via your Internet browser and saved on your local hard drive. Currently we only issue session cookies, which are deleted when the browser window is closed. Cookies do no harm in themselves. Cookies allow you to use the shopping basket facility.

4. How we handle the data submitted by you

4.1 Data Protection Legislation

The University of Bristol is a data controller and is registered with the Office of the Information Commissioner as required under the Data Protection Act 1998. Personal information will only be collected and/or processed by the University in accordance with current Data Protection Legislation.

4.2 Data Security

Please protect sensitive data at all times throughout your online transaction, keep your password secure and log off properly when you have finished. In order to ascertain that the website is secure, you can check the secure site certificate. We work to protect the security of your information during transmission by using Secure Sockets Layer (SSL) software, which encrypts information you input.

Credit card details are not stored on the Bristol University Press, Policy Press or University of Bristol servers. All payment details are dealt with securely by our credit card handling facility.

4.3 Disclosure of your information

Except as set out in this policy or as required by law, your personal data will not be provided to any third party without your prior consent.

We employ other companies and individuals to perform functions on our behalf. Examples include processing credit card payments, distribution, direct mail services (“Contracted Agencies”). The Contracted Agencies have access to personal information needed to perform their functions but may not use it for other purposes.

Personal information provided by you may occasionally be shared with other organisations for the prevention of fraud. Should you fail to honour a payment to Bristol University Press or Policy Press directly or via our distributors, sufficient personal data may be disclosed to a third party to enable them to pursue and recover the debt from you. Third parties may include solicitors, agents appointed by our distributors or the University (for example, debt recovery and tracing agents) and the Courts.

4.4 Monitoring Use of University Systems

In order to protect the security and working of University network and computer systems, it may be necessary to monitor or log the use of these systems. If there are indications of abuse of systems, or that individuals may be using systems in excess of their authority, files, messages and any or all uses of the systems may be intercepted, monitored, recorded, copied, audited, inspected and disclosed to authorised University and law enforcement personnel.

5. Links to external websites

This website may contain links to other websites that are outside Bristol University Press/Policy Press and the University’s control and are not covered by this privacy policy. The privacy policies of these other sites may differ from this one.

6. Children

This website is not intended for children. We neither knowingly solicit nor collect personal information from or about children, nor do we knowingly market our products or services to them.

7. How to contact us

If you would like access to the information held about you by Bristol University Press/Policy Press, please contact:

Marketing Manager
Bristol University Press and Policy Press
1-9 Old Park Hill
Bristol
BS2 8BB, UK
Tel: +44 (0) 117 954 5940
Email: pp-info@bristol.ac.uk

Should the information we hold about you be incorrect, you can change and update your personal information and you can have your information corrected by contacting us.

Where requested, we will provide you with a readable copy of the personal data which we keep about you. We may require proof of your identity before supplying you with this information to ensure confidentiality. We will provide the information without any charge.

We allow you to challenge the data we hold about you and where appropriate you may have the data erased, rectified, amended or completed.

For complaints or queries about the privacy policy or data protection queries generally, please contact:

Information Rights Manager
University of Bristol
Senate House
Tyndall Avenue
Bristol
BS8 1TH, UK
Email: data-protection@bristol.ac.uk