Publishing with a Purpose
Self-archiving and institutional repositories
We are proud of our positive relationship with the academic community we serve. We wish to see the work of our authors and contributors gaining as wide a readership as possible. We therefore support a publishing model which enables wider access to academic research, while continuing to place value on the publisher’s role in providing the definitive version of authors' work for citation purposes.
We permit authors to archive their contributions to a range of Bristol University Press and Policy Press publications on non-commercial websites. This can be either via authors' own websites, or via their institution’s or funding body’s online repository or archive, following an appropriate embargo period. This policy varies depending on the type of publication and consequently different terms and conditions apply as set out below.
Our policies are reviewed regularly.
This policy applies to all journals published by Bristol University Press and its imprint Policy Press, except for Longitudinal and Life Course Studies.
Please note: Longitudinal and Life Course Studies has a separate self-archiving policy which can be found in the journal contributor agreement.
We strongly recommend that authors follow the guidelines laid out by CrossRef Institutional Repositories Committee for standard citations in author postings. Authors may also find CrossRef's Glossary of related terms helpful.
Author's version pre-acceptance
The authors' pre-acceptance version of an article (pre-peer review and editing) may be included on the authors' own non-commercial website or their institution's or funding body's online repository or archive:
- The article can be shared with colleagues
- Authors can post an electronic version on their website or employer's website/repository only.
Author's version post-acceptance
The authors' final submitted version of an article (post-peer review but pre-copy editing and typesetting) may be included on their own non-commercial website or their institution's or funding body's online repository or archive under the following conditions:
- It is embargoed for 12 months after publication in a journal issue (we are willing to be flexible if your funder requires a shorter embargo period, please email us at firstname.lastname@example.org);
- On a not-for-profit server (ie personal website, institutional server, not-for-profit subject based servers)
- It must be clearly identified as the author's post-acceptance version and state that it is not to be cited
- It must include full referencing and an online link to the final published definitive version of scholarly record (currently held on Bristol University Press and Policy Press' behalf by Ingenta) with acknowledgement wording as below.
- Authors are not permitted to post the version of record (the version of the work that appears in the official journal, which includes copy editing, typesetting and branding).
"This is a post-peer-review, pre-copy edited version of an article published in [insert name of relevant Bristol University Press/Policy Press journal here]. The definitive publisher-authenticated version [insert complete citation information here] is available online at: [insert URL here]"
There is not a requirement for authors to seek permission to post material as long as it complies with these conditions.
For any queries about citation wording, please contact email@example.com.
Authors may post their post-acceptance version (pre-copy editing and typesetting) of a contribution or an extract (eg a chapter in an edited collection) with prior permission. Only up to 20% of the total work is to be posted online altogether on publicly accessible websites or institutional repositories.
The following conditions apply:
- embargoed for 24 months post-publication;
- on not-for-profit server (ie personal website, institutional server, not-for-profit subject based servers);
- must be clearly identified as the author's post-acceptance version and state that it is not to be cited;
- with full referencing and online link to details of the published version on the Policy Press' website with acknowledgement wording as below.
"This is a post-peer-review, pre-copy edited version of an extract/chapter published in [insert name of relevant Bristol University Press/Policy Press monograph here]. Details of the definitive published version and how to purchase it are available online at: [insert URL link to Policy Press website here]"
We do require authors to seek permission to post material of this kind. Contact firstname.lastname@example.org who will provide you with an acknowledgement and website link.
Please allow up to 4 weeks notice for such requests. Should Bristol University Press or Policy Press decide that any material posted under these guidelines represents a threat to their business they shall be entitled to request that it be removed.